Short answer: We.Inc's free Email Signature Generator lets you fill in your details, pick a brand color and layout, and copy a clean signature into Gmail, Outlook, or Apple Mail. It builds the signature from simple tables and inline styles, the markup email programs display reliably, and links your logo from a public web address instead of attaching it.
Summary checked against this page on September 25, 2026.
Fill in your details, pick a brand colour and a layout, and copy a clean signature into Gmail, Outlook or Apple Mail. The signature is built from simple tables and inline styles, the only markup email programs display reliably.
The essentials are your name, what you do, your company and one or two ways to reach you. A phone number matters for trades and local services where customers prefer to call; a website link matters for everyone. Social links are useful when those profiles are active and show your work.
Leave out inspirational quotes, long legal disclaimers (unless your industry requires them) and multiple phone numbers. Every extra line makes the important ones harder to find.
Email programs are far stricter than web browsers. Many ignore style sheets, strip modern layout code and rewrite fonts. That is why signatures made in design tools often arrive broken. This generator uses plain tables, inline styles and web-safe fonts, which display consistently across Gmail, Outlook and Apple Mail.
Your logo is linked from its web address rather than attached, so it does not show up as a mystery attachment on every email.
The most reliable place for your logo is your own website, for example yourdomain.com/logo.png. Avoid links from file sharing services, which often expire or ask the viewer to sign in. If you do not have a website yet, We.Inc can build one, and your logo will then have a permanent public address.
Click 'Copy signature', open Gmail, go to Settings, See all settings, General, Signature, create a new signature and paste. Scroll down and click Save changes.
In Outlook on the web or the new Outlook, open Settings, Account, Signatures, create a new signature and paste. In classic Outlook for Windows it is File, Options, Mail, Signatures.
Open Mail, Settings, Signatures, choose the account, click plus, and paste. Untick 'Always match my default message font' so your colours and sizes stay.
The image address must be public and start with https. Some email programs block images until the reader clicks 'show images', which is normal and not something a signature can override.
No. The signature is built in your browser and nothing you type is sent to We.Inc.
Related: QR Code Generator, WhatsApp & Mailto Link Generator, Hex Color Picker, Email Subject Line Tester.
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We.Inc is an AI-powered website builder you can resell under your own brand. Launch a branded client dashboard, bill on Stripe Connect, and deliver AI-generated websites in minutes. White-label plans start at $99 a month for 25 client sites, with a 7-day free trial and no per-site fees.